Overwhelming business life? You need a VA. Here’s Why

Running a business is a busy and stressful job. Entrepreneurs and business owners - including freelancers - can often feel overwhelmed as they are a

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Running a business is a busy and stressful job. Entrepreneurs and business owners – including freelancers – can often feel overwhelmed as they are always juggling too many ideas and projects. It has become part of this work, especially in a fast-paced and ever-changing world like today’s.

It is essential that you find ways to deal with the complexities of your business life. One solution to this is by renting a VA. But why? Read on.

Virtual Assistant

First thing first: How to deal with your overwhelming business life?

Feeling overwhelmed can adversely affect your physical and mental well-being. By following some stress-destroying tips, you can manage your feelings of overwhelm and increase productivity.

1. Understand the reasons

People who run businesses feel overwhelmed for a variety of reasons. You must first identify the cause of your stress. This can be for several reasons, such as trying to do everything yourself or trying to complete too many tasks in too little time. Whatever the problem, identify it and try to solve the root of the problem.

You need to remember that the person in charge is you, and only you can make effective changes.

2. Delegate

As an entrepreneur or business owner, you will have countless responsibilities and many roles to fulfill. But you have to accept that you can not do everything on your own.

Delegate everyday and less important tasks to others so you can focus on the critical. You can use the help of virtual services and virtual assistants to help manage essential tasks in your business that you can not focus on.

3. Map your projects

Massive projects and impending deadlines can cause a great deal of stress. To combat this, always plan your projects before you start. Identify milestones and define steps to achieve them effectively. Try to complete tasks according to your timeline. Take the help of virtual assistants to stay on track and complete the project.

4. Mapping your day

Mapping your day is just as essential as mapping out your project. Have a clear picture of what you want to do on a daily basis and stick to the schedule as much as possible. Delegate daily tasks to your virtual assistants.

5. Have healthy work practices

Unhealthy work habits can also make you feel overwhelmed. Always focus on one task at a time rather than turning your mind around with a haystack of ideas. Also keep your workspace neat and organized. a clutter-free workspace will improve productivity and save time.

6. Seek help

Feeling overwhelmed sometimes means you just have too many responsibilities to juggle. This is probably the best time to seek help – e.g. to appoint an employee. The problem is that there is a lot to think about when hiring one – the cost, the compliance and all the hassle associated with employee management.

One solution to this problem: Hire a Virtual Assistant (VA) There are many benefits to choosing when hiring a VA, which we will discuss in the next section.

Virtual assistant management project

Benefits of Hiring a Virtual Assistant

Running a business on your own can get out of hand, especially when it’s thriving. Having an extra set of hands to help will surely take a lot of the burden off your shoulders. Having a virtual assistant will help you delegate everyday tasks to them. Virtual assistants offer many benefits to entrepreneurs. Some of these benefits include:

1. Maximize productivity

A virtual assistant can manage your day-to-day activities. This means you will have more than enough time to focus on critical activities that will help your business grow. This will give you more time to devise creative development strategies.

2. Cost effective

Hiring a virtual assistant is cheaper compared to hiring a traditional assistant. You only have to pay for the work you receive from a virtual assistant. There are no additional costs such as benefits or pensions given to a full-time employee. Similarly, hiring a virtual assistant does not involve the lengthy maintenance process associated with traditional hiring.

Having a virtual assistant means you do not need a physical office space. This will save you a lot of money that you can further invest in your business.

Hire talents worldwide

Since virtual assistants work remotely, you can hire people with the best talents around the world. This will ultimately benefit you and your company.

4. Improving productivity and customer service

When dealing with everything on your own, you may not be able to give a quick response to your customers. This can negatively affect your brand image. A virtual assistant can solve this problem by ensuring that the client’s problems are taken care of properly.

5. Skill and experience

You can hire virtual assistants based on the skills and expertise you need at that particular time. There are virtual assistants who specialize in performing specific tasks and others who have numerous skills. Some virtual assistants may have vast experience in a critical field such as online marketing. You can get their services without keeping them on your company’s permanent payroll.

6. Balance your life

A balance between professional and personal life is important to reduce stress and feelings of overwhelm. A virtual assistant, by performing everyday tasks, can help you spend time with your family. This will further improve your productivity.

Overwhelming is hard to avoid in a stressful work environment. But reducing workload by delegating tasks to others can help overcome stress to a great extent.

Virtual Assistant Assisting Operation
Photo credit: Cottonbro / Pexels

Hire a VA: When is the right time?

Entrepreneurs who handle many tasks themselves may be confused about when to hire a virtual assistant. Consider hiring a virtual assistant if you experience scenarios similar to those mentioned here:

  1. Try to find a virtual assistant if you find it difficult to focus on your core responsibilities.
  2. If you are constantly feeling overwhelmed and your stress is affecting your performance negatively, then hire a virtual assistant to share your workload.
  3. If you find it difficult to keep up with your schedule, then try hiring a virtual assistant. They can manage your calendar and can remind you of important meetings and deadlines.
  4. When juggling many tasks, you may miss or ignore phone calls that may be important. A virtual assistant can help you manage customer calls and improve their satisfaction.
  5. Marketing is an essential step in gaining customers. Entrepreneurs may not get enough time to focus on this essential task. A virtual assistant can do tasks such as engaging the customers on social media, running the business blog and writing weekly newsletters.
  6. When your business is small, you may be able to manage things on your own. But as your business grows, it will get harder and harder. Try hiring a virtual assistant when your business starts to experience rapid growth.


Running a business is overwhelming. There are always deadlines to meet and not enough time to complete all the necessary tasks. Since it is not an option to go into a panic attack and close shop, entrepreneurs can use various methods to deal with the chaos and overcome the stress.

One of the solutions that – surprisingly – is not often considered by business owners is renting a VA. The logic behind hiring a VA is pretty simple: You can access the services provided by someone as qualified as the typical in-house staff – at a fraction of the cost.

Here is your takeaway: Your next step will be to decide if renting a VA is necessary. Then, if you decide that you will rent one, you need to determine the right time for it. Finally, make sure you hire the best virtual assistant from a reputable provider, such as www.virtualheadquarters.com.au.


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