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Ways to Manage Remote Workers from Around the World

The future is remote, and the future is now. Today, businesses can take advantage of cost-effective answering services from providers like www.virtu

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The future is remote, and the future is now. Today, businesses can take advantage of cost-effective answering services from providers like www.virtualheadquarters.com from their virtual headquarters, with the actual business location may be in a totally different place – e.g. at home.

Work remotely

But the trend does not stop there. More and more companies are now moving to a remote working model or at least a permutation of it. Unthinkable that most of us could do our work from home a few years ago, the coronavirus pandemic started the remote workgroup. Straight into high gear!

Many businesses were skeptical about this seismic shift in the business. But almost all studies have shown how teleworking is not only more convenient for the employees, but it also works better for the employers and business owners.

What’s important now is how to properly manage your team of remote workers and digital nomads that are geographically dispersed worldwide.

Benefits of making your employees work remotely

1. Employee satisfaction

Most employees who have switched to a remote work model said they are happier with their job and their job. Most employees also reported reduced stress during the work week compared to on-site work.

2. Save money on overhead costs

As an employer or business owner, one of the biggest pluses of a teleworking model is the money you save on overhead costs. You no longer have to pay rent for an office space that all basic utilities must have running. No stock and replenishment of the pantry. No one makes sure the office is clean and the bathrooms are working properly.

3. Increase in employee productivity

The first image that pops into our head when we think of telecommuting is someone slumbering with a laptop open in front of them. This stereotype can no longer be false. Most employees reported an increase in their productivity.

Maybe it’s the time one saves on commuting or the comfort one feels in the comfort of your home, most employers have noticed their staff work harder and smarter since they work remotely.

4. Global talent within reach

Another important aspect of teleworking is the ability to hire talent from around the world. This globalization of the hiring process is because with everyone working online, distance does not matter. Nothing stops you from talking to a marketing consultant from Finland who really understands your vision. The world is truly becoming a global town.

Remote team meeting

How to manage remote workers

Now that we’ve seen the benefits of having your employees work remotely, let’s look at the most important thing you can do to manage them.

1. Work on that communication plan

One of the major obstacles that businesses faced when switching to remote work was to establish communication workflows. Both employees and managers were in the habit of just walking to whoever they wanted (or saw on the work floor) with a question. Working from home disrupted that habit and led to initial discomfort among many employees.

How did the more efficient workplaces manage this? By having a detailed communication plan in place. What a communication plan does is that it provides employees with clear flow charts on who to contact for what issue. In addition, access to software such as Trello and Slack can help employees maintain their sense of belonging to a team, even while working remotely. Several such software can be used to track work progress and even enforce deadlines.

Spell out expectations clearly

Let your employees know in clear terms what you expect from them. Setting vague expectations can lead to compatibility issues in the future. Employees need to know how many hours are expected of them to be online, what the protocol is to go on a break, and so on. Prioritize one-on-one catch-up and team meetings.

Employee morale is strengthened when they feel they are part of a team and their views are listened to. Once you communicate your expectations to the employees, also listen to what they have to say. What the employee expects from you is also important.

3. Give data security the necessary importance

A major challenge faced by businesses dealing with sensitive information when switching to the work-from-home model was data security. Give your business IT team the space they need to work efficiently and also keep in mind any legal guidelines, namely sensitive data.

You will need to support your IT team to ensure that antivirus software is up to date and that firewalls on all your employees’ personal computers are updated. This is a non-negotiable aspect of working from home or working remotely.

Just like a communications plan, it might be a good idea to create a data security plan and distribute it among employees. This way, you can make sure that you and your employees are on the same page about the importance of protecting sensitive data.

4. Give your employees timely updates

The best way to keep your employees informed and to try to repeat the positive aspects of an office space while working remotely is to give them updates. These updates can range from how the company is doing financially to whether there are any plans to return to the office. Getting updates from senior management helps employees feel part of something bigger.

Working remotely can be many things, but it is also lonely. In most cases it is one person, in one room, connected to a computer and the internet. That’s it.

Understand things from the employee’s point of view and give them timely updates on company events.

5. Help employees achieve work-life balance

Working from home or working remotely has many positive aspects. But it also has its fair share of drawbacks. The biggest of these is the failure of employees to find a work-life balance. As we know, our lives can not be completely about work. Nor can it be about just chilling and giving no priority to your work tasks.

What is crucial is to find a work-life balance so as not to burn out.

Teleworking during a pandemic

Take away

As an employer, you need to understand that with work from home, the demarcation between where a person works and where he / she goes to relax has blurred. This can often lead to one taking precedence over the other. It is not healthy for your employees, or for the organization in the long run.

Help your employees find the much-needed sweat spot between work and life. Make sure no calls are scheduled after work hours so that it does not infringe on an employee’s personal time. Also, make sure everyone is awake when the workday begins. Balance is everything.

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